Los Angeles City College
Purchasing Process Highlights

                        The only people on campus who can sign an agreement are the President and the Vice President for Administration.
 

                        The Board of Trustees must approve all purchasing transactions either by pre­approval or ratification within 60 days of
            the commencement date of the contract.
 

                        •           Purchases up to ($2,500) require three informal quotes.

                        Purchases cannot be broken up into smaller purchases to avoid this process.

                        Must be approved by immediate supervisor and supervising Vice President.

                        V.P. for Administration must approve in SAP

                        President or V.P. for Administration must sign the printed purchase order.

                        Requires Board ratification within sixty days.
 

                        •           Purchases from $2,501 ­$5,000 require three solicited quotes (via internet, catalogue, vendor contact, email, etc.).

                        Must be approved by immediate supervisor and supervising Vice President.

                        V.P. for Administration must approve in SAP

                        President or V.P. for Administration must sign the printed purchase.

                        Requires Board ratification within 60 days.
 

                        •           Purchases from $5,001 to $72,400 require three written quotes which must be submitted with the Purchase
            Request (PR) or Request for Contract (RFC).

                        Must be approved by immediate supervisor and supervising Vice President.

                        V.P. for Administration must approve in SAP

                        President or V.P. for Administration must sign the printed purchase.

                        Requires Board ratification within 60 days.
 

                        •           Purchases over $72,400 require formal bid process which is completed by the District Office.
 

                        •           Requires Board pre­approval.

                        Any purchase not made using the District’s official process and forms can result in personal liability for the payment.

                        Confirmation purchase orders are not permitted by the District. All goods and services must be purchased with through
            the proper process. Good and services may not be obtained prior the approval process.