Procurement:  Table of Contents

(PDF documents, Adobe Reader ® required.  Documents will open in new browser window.)

       A.  PURCHASING FORMS:

1.   Purchase  Request Form

2.  Request for Contract Form

3.   Create Vendor Form

4.   Business Card Request Form

5.   Campus Activity Request Form

6.   Campus Facility Use Form

7.   Donation or Loan of Educational Materials Form

8.   Equipment Replacement/Disposal Form
 

B.  Purchasing Forms Instructions and Samples:

1.1.  Purchase  Request Form Instructions

1.2.   Sample Request Form

2.1    Contract Request Form Instructions

2.2    Sample Contract Request Form

3.1    Create Vendor Form Instructions

3.2    Sample Create Vendor Form

4.    Sample Business Card Request Form

5.    Sample Campus Activity Request Form

6.    Sample Campus Facility Use Application Form

7.1  Donation or Loan of Educational Materials Form - Instructions

7.2  Sample Donation or Loan of Educational Materials Instructions

8.    Sample Replacement & Disposal Form

C.  Account Numbers (Fund, Cost Center or WBS) ETC:

      1.      How Do I Find My Cost Center Number or Fund Number (Unrestricted/General Fund sorted by Cost Centers)?

2.       How Do I Find My Cost Center Number or Fund Number (Unrestricted/General fund sorted by Departments)?

3.       How Do I find a Restricted Fund WBS Numbers for the Fiscal Year 2008-2009?

4.       How Do I Find a General Ledger (G/L) or Commitment Item Number?

5.       How Do I View my Budget Allocation, Commitments, Expenditures or Available Balances via BW (Business Warehouse)?

6.       How Do I Look Up an Existing Vendor Number or Name by Utilizing Business Warehouse (BW)?

7.       How Do I Find Los Angeles City College Affiliated Vendor Websites?

8.       How Do I Differentiate Between Equipment (Assets) and Supplies?

D. Purchasing Procedures:

1.        How Do I Purchase Items with Total Cost Less or Equal to $2500.00?

2.       How Do I Purchase Items with Total Cost Greater than $2,500.00 but Less than $5000.00?

3.       How Do I Purchase Items with Total Cost Equal to or Greater than $5,000.00, but Less than or Equal to $72,400.00?

4.       How Do I Purchase Items with Total Cost Equal to or Greater than $72,400.00?

5.       How Do I Purchase from a Sole Source (Single Source) Vendor?

6.       How Do I Purchase Educational Materials?

7.       How Do I Purchase Food/Cafeteria Supplies?

8.       How Do I Purchase With the Authorization to Pay Form?

9.       How Do I Purchase With the Purchasing Card?

10.   How Do I Purchase With Confirmation Order?

11.   How Do I Purchase From Contract Vendors?

12.   How Do I Obtain Authorized Payment?

E.  Contracting Procedures:

1.       How Do I Process a Short Term Contract?

2.       How Do I Process a Long Contract Contracts (Agreement Greater or Equal to $5000 but less than $72,000.00)?

3.       How Do I Process Contract Equal To or Greater than the Statutory Bid Amount ($72,400.00)?

4.       How Do I Make Emergency Contracts?

5.       How Do I Rent or Lease Equipment?

6.       How Do I Purchase or Contract for Software Licenses?

7.       How Do I Utilize Special/Professional Services & Advice?

F.    Receiving:

 1.  How Do I Receive Items (Goods)?

G.    Accounts Payable:

1.       How Do I Process Vendors Invoices for Payment?

2.       How Do I Process Contractors Invoices for Payment?

3.       How Do I Generate and Transmit Contractor’s or Vendor’s Check?

4.       How Do I Process Vendor’s Credit?

H.    Return and Exchange of  an Asset:

1.       How Do I Exchange an Item (Asset)?

2.       How Do I Return an Item (Asset) to the Vendor?

I.      Disposal of An Asset:

1.       How Do I Dispose of An Asset?  

J.     Use of Campus (LACC) Property:

1.  How Do I Issue a Civic Center Permit?

2.  How Do I Issue Permits for use or Film Permits?

3.  How Do I Process a Campus Activity Request Form?

4.  How Do I Accept Loan or Donation of Equipment or Educational Materials?

K.  Terminology