BEFORE DEPARTURE OF LACC

1)      The breezeway between the Business Office and the Counseling Office on Heliotrope Avenue will be the official departure and arrival point for all field trips.

2)      Field trip guides should meet students at the Breezeway 15 minutes prior to departure.

3)      Handout Field Trip Request and Release Form to students and request that they complete both sides of the form, especially the section requesting a cell phone or beeper number. It is not mandatory that the student completes the medical section, however, an emergency contact person is required.

4)      Only actively enrolled LACC students can embark on the bus. Friends, children, parents, etc are not permitted to ride on the bus, unless the student requires special assistance/accommodation by another individual. In this case, have the escort complete a Field Trip Request and Release Form and note on the top of the form that the individual is serving as an escort and state the reason(s).  

5)      Collect Field Trip Request and Release Form from student as they enter the bus.

6)      Out loud and collectively, review the first paragraph of the Field Trip Request and Release Form. Reinforce the time of departure from the designated location and emphasize that if the student fails to follow instructions he/she will be responsible for their own transportation back to LACC.

7)      Emphasize the importance of not spending all their money on food or souvenirs. Students should always keep a few dollars in their pocket in case of an emergency or a bus ticket back to LACC.

8)      Synchronize your watches so everyone has the same time. Encourage students without a watch to pair up with a student with a watch so they can monitor the time.

9)      Encourage students with cell phones and beepers to keep them on at all times (unless instructed to turn them off by tour guide) in case of an emergency.  

 EN ROUTE TO DESTINATION

1)      Tour guides, make sure that you have a completed Field Trip Request and Release Form for every participant, the bus company’s telephone number, bus number, and if available the cell phone number of the bus driver with you throughout the tour.

2)      Record the departure time from LACC on the Field Trip Guide Instruction Sheet.

 UPON ARRIVAL OF DESTINATION

1)      Set the designated return time 10-minutes prior to actual departure time. Please be firm with the time of departure. Under no circumstances should you negotiate a new departure time with students.

2)      Confirm the meeting area and bus number with the bus driver, and notify students.

3)      Record the arrival time on the Field Trip Guide Instruction Sheet.

 DEPARTURE AT DESIGNATED LOCATION

1)      Tour guides must arrive at the bus 15 minutes prior to departure time to greet the students upon arrival.

2)      Routinely, the tour guide will take a head count to determine if everyone is present. Role should be taken to confirm attendance.

3)      At the time of departure, everyone should be on the bus and ready to return back to LACC. 

4)      If a student or group of students is missing at the time of departure, check the Field Trip Request and Release Form for a cell or pager number. Contact student(s) to determine location. If no cell or pager number is available, proceed with departure unless the field trip is more than 60 miles away from LACC. If this is the case, the tour guide will wait an additional 15 minutes prior to departing.

5)      Record the departure time on the Field Trip Guide Instruction Sheet.

 STUDENT REQUESTS TO REMAIN AT DESIGNATED LOCATION

1)      If the student is over the age of 18 and is requesting to remain at the designated location, please have the student complete the Personal Request box on the backside of the Field Trip Request and Release Form stating their intention to remain at the designated location. Have student sign and date their statement.

 STUDENT INJURY

1)      Depending on the severity of the injury, determine if student needs medical attention.

2)      If the student does not have medical insurance but needs medical attention, inform the student that the Los Angeles Community College District will cover their medical expenses. (Do not share this information with students, only during the time of emergency and after discovering that the student has no medical insurance.)

3)      On a separate piece of paper, document the location, time and specific details of the injury. Please note names and telephone numbers of any witnesses.

4)      On the next working day, please notify the Dean of Student Access and Retention of the injury and complete an Injury Report at the Sheriff’s Department. The Sheriff’s Department will follow up with the student and forward the documentation to Ms. Kemba Olabisi, Risk Manager at the District Office for further investigation. If the student returns to you with the medical bill, have him/her contact the District’s Risk Manager.        

LACC: Departure Time ________      Destination:  Arrival Time __________   Arrival Time _________                                  Departure Time _________

 In addition to cultural events and workshops, TRIO provides fieldtrips to 4-year private and public universities every fall and spring semester.  Some of the popular Cal States that are attended by many LACC alumni such as CSULA, and CSUN are visited each spring semester.  TRIO participants are strongly encouraged to inform staff of universities that would be of particular interest to them.  Past fieldtrips have included UCLA, Occidental College, Woodbury University, Cal State Long Beach, Cal State Dominguez Hills, UC Santa Barbara.  Fieldtrips are announced in the monthly TRIO/SSS Newsletter.  Students who sign up are contacted the night before as a reminder.  Participants must sign a Field Trip Request and Release Form prior to visit.  To get a sense of how well this university was received by our students, a Fieldtrip/Cultural Event Evaluation form is completed at the end of the event. 

TRIO/SSS will provide for participation meals to field trips.